Job Description
Executive Assistant II at Affirm summary:
The Executive Assistant II provides high-touch, comprehensive support to the Founder & CEO of Affirm, managing an intense calendar, travel logistics, and communication flow to maximize executive efficiency. This role involves strategic relationship management, financial administration, and collaboration with the Chief of Staff and other executive assistants to ensure seamless operations within the C-suite. The ideal candidate is highly proactive, detail-oriented, tech-savvy, and experienced in supporting high-profile executives in dynamic, fast-paced environments.
Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.
Executive Assistant to the Founder & CEO Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest. Our mission is to improve lives through honest financial products. We are seeking a confident, resourceful, and proactive Executive Assistant to provide comprehensive, high-touch support to our Founder & CEO.
This individual will serve as an invaluable and integral member of the Office of the CEO. In line with our value of "Simpler is Better," this role is about creating efficiency and clarity for our CEO, seamlessly managing an intense and ever-evolving calendar, stakeholder relationships, and global commitments. This high-trust partnership is crucial to enabling our CEO to leverage their time in the most efficient way possible.
What You'll Do - Comprehensive CEO Support: Provide meticulous, high-touch support across all facets of the CEO's life, anticipating needs and proactively managing their schedule and commitments. This role requires a dedicated presence in our San Francisco office on a weekly basis when the CEO is present. Candidates must live within reasonable distance to Affirm's San Francisco office, such that regular commuting is manageable for this position. The role also requires travel, up to 15% nationally and on occasion, internationally, with the expectation of 24/7 availability during travel periods to respond to urgent needs.
- Calendar & Logistics Mastery: Manage an extremely active and dynamic calendar with precision and tact, prioritizing conflicts, and optimizing time allocation for both business and personal engagements. This includes coordinating complex international and domestic travel.
- Information Management & Preparation: Streamline high-volume communications across all channels and prepare comprehensive briefing documents, agendas, and relevant materials ahead of meetings to ensure the CEO is fully equipped.
- Strategic Relationship Management: Liaise with members of the CEO's personal and professional network, and partner with internal departments to streamline workflows.
- Operational Partnership: Work closely with the Chief of Staff to jointly manage the CEO's inbound and outbound requests and assist with special projects, press appearances, and speaking engagements. Serve as a thought partner to the Chief of Staff and coordinate with other executive assistants to ensure operational alignment across the C-suite.
- Financial Administration: Process expense reports, approvals, document sign-offs, and travel reimbursements.
- Meeting Facilitation: Attend executive team meetings where required. Ensure all meeting spaces (in-person or virtual) are prepped for optimal performance.
What We Look For The ideal candidate is a proactive and detail-obsessed individual who understands the unique demands of supporting a visionary leader across all aspects of their life, while always operating with unwavering discretion, impeccable judgment, and humility.
- Proven Executive Support: 10+ years of experience supporting C-suite executives, with 5+ years supporting a Founder/CEO (public company experience strongly preferred). Prioritization skills and calmness under pressure are essential in a hyper-growth environment.
- Personal Assistant Acumen: Demonstrated experience in a role that deeply integrated with an executive's personal life, balancing personal and business needs with seamless support.
- Exceptional Communication & Executive Presence: Superior communication skills, able to convey complex ideas clearly and concisely, while engaging confidentiality and respectfully with senior executives, high-profile stakeholders, or other influential leaders.
- Adaptability & Resilience: Comfortable working in ambiguity and rapidly shifting priorities. Calm under pressure and able to respond to urgent needs outside of traditional hours.
- Tech Savvy: Highly tech-savvy and a quick learner, with a working knowledge of G Suite, Slack, Zoom, expense management tools, as well as confidence with leveraging AI.
- Industry Experience: Previous experience supporting a high-profile, public-facing executive in a relevant industry such as tech, media, finance, or venture-backed startups.
Pay Grade - L
Equity Grade - 6
Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.
Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)
Base pay range per year: $160,000 - $210,000
Please note that visa sponsorship is not available for this position.
Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affirm office. A limited number of roles remain office-based due to the nature of their job responsibilities.
We're extremely proud to offer competitive benefits that are anchored to our core value of people come first. Some key highlights of our benefits package include:
- Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
- Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
- Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
- ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount
We believe It's On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.
(For U.S. positions that could be performed in Los Angeles or San Francisco) Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, Affirm will consider for employment qualified applicants with arrest and conviction records.
By clicking "Submit Application," you acknowledge that you have read Affirm's Global Candidate Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as described therein.
Keywords:
executive assistant, CEO support, calendar management, travel coordination, stakeholder management, executive communication, financial administration, high-touch support, office management, tech-savvy assistant
Job Tags
Work at office, Flexible hours, Shift work,