Job Description

Job Description

Job Description

Salary:

McDonald York Building Company in Raleigh, NC is seeking a detail-oriented and proactive Project Administrator to join our Project Management team. In this role, youll provide critical administrative support to Project Managers throughout all phases of construction projects, ensuring accuracy, compliance, and smooth operational flow.

Key Responsibilities:

• Prepare and manage AIA owner contracts and subcontractor agreements.
• Set up projects in Procore and coordinate with Accounting for job number assignments.
• Review and submit monthly owner billings, track T&M backup, and manage subcontractor billing corrections.
• Oversee data entry and accuracy between Procore and Sage (including commitments, change orders, and estimates).
• Assist with project closeouts by reconciling billing, collecting waivers, and ensuring all documentation is complete.
• Apply for permits, track submissions, and coordinate with design teams to resolve comments.
• Maintain certificates of insurance and lien documentation for all commitments.

Qualifications

• 3+ years of experience in a construction or related administrative role, preferably supporting project management teams.
• Strong working knowledge of construction project workflows, particularly in areas such as billing, contracts, change orders, and closeout procedures.
• Experience with construction software platforms, specifically Procore, Sage 300 CRE and Catina or similar contract management software.
• Demonstrated proficiency in Microsoft Office Suite (Excel, Word, Outlook), with strong spreadsheet and document formatting skills.
• Familiarity with AIA contract documentation, including owner contracts and subcontractor agreements.
• Understanding of billing processes, lien waivers, retainage, and construction-related documentation, and permit submissions (COIs, lien notices, etc.).
• An Associates or Bachelors degree in Construction Management, Business Administration, or a related field is desirable but not required.
  

Personal Skills:

• Detail-oriented
• Flexible and adaptable
• Strong organizational skills
• Effective communication skills
• Ability to prioritize and manage multiple tasks
• Strong interpersonal and people skills
• Ability to multi-task in a dynamic environment

Benefits:

McDonald York Building Company offers a complete and competitive benefit package.

Join a collaborative and respected team that values integrity, innovation, and continuous improvement. If you thrive in a fast-paced environment and are ready to support impactful projects, wed love to hear from you.

Apply today to grow your career with McDonald York!

McDonald York Building Company is an Equal Opportunity Employer.

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