Job Description
Executive Assistant, Buying at Saks Fifth Avenue summary:
As an Executive Assistant at Saks Global, you will support senior executives within Brand Partnerships & Buying across multiple women's product categories. Your responsibilities include managing complex schedules, coordinating domestic and international travel, preparing briefing materials, organizing executive events, and handling confidential communications. This role requires exceptional organizational skills, discretion, and executive-level administrative experience in a fast-paced luxury retail environment.
Salary Range $77,000 - $100,000*
Job Description: WHO WE ARE: Saks Global is the largest multi-brand luxury retailer in the world, comprising Saks Fifth Avenue, Neiman Marcus, Bergdorf Goodman, Saks OFF 5TH, Last Call and Horchow. Its retail portfolio includes 70 full-line luxury locations, additional off-price locations and five distinct e-commerce experiences. With talented colleagues focused on delivering on our strategic vision, The Art of You, Saks Global is redefining luxury shopping by offering each customer a personalized experience that is unmistakably their own. By leveraging the most comprehensive luxury customer data platform in North America, cutting-edge technology, and strong partnerships with the world's most esteemed brands, Saks Global is shaping the future of luxury retail.
Saks Global Properties & Investments includes Saks Fifth Avenue and Neiman Marcus flagship properties and represents nearly 13 million square feet of prime U.S. real estate holdings and investments in luxury markets.
YOU WILL BE: As the Executive Assistant, you will provide support to four executives at the SVP and VP-levels within Brand Partnerships & Buying, spanning across the Women's Designer, Women's Lifestyle, Women's Accessories, and Women's Shoes categories. You will serve as a trusted partner, ensuring seamless coordination of day-to-day operations for two influential leaders in our organization. In this dynamic and highly visible role, you will provide exceptional administrative and strategic support, upholding the highest standards of excellence, discretion, and professionalism. This is a unique opportunity for a polished, detail-oriented individual to grow within a leading luxury multibrand retailer, where innovation, creativity, and elevated service are at the core of everything we do.
WHAT YOU'LL DO: - Provide seamless calendar and schedule management, including complex scheduling, coordination of internal and external meetings, and real-time adjustments.
- Curate and prepare daily briefing materials, agendas, and relevant documentation in advance of all meetings.
- Manage and coordinate domestic and international travel arrangements, including booking flights, accommodations, transportation, and itineraries.
- Organize and manage logistics for meetings and executive events, including venue booking, catering, and technology set-up; ensure follow-up and tracking of action items.
- Compose written materials as requested.
- Process and track expense reports in a timely and accurate manner.
- Liaise and interface with internal and external leaders and executives within the luxury retail industry.
- Maintain up-to-date distribution lists and communication channels for key business units.
- Oversee planning and execution of internal events such as Town Halls and leadership off-sites.
- Maintain comprehensive records on budget expenditures for the cost center.
- Support on ad-hoc projects and initiatives.
WHAT YOU WILL BRING: - You are highly organized, agile, and capable of juggling multiple priorities with a sense of urgency.
- You bring a refined, service-minded approach to every interaction, with strong interpersonal finesse and executive presence.
- You are a natural problem-solver who is intuitively analytical and creative.
- You possess strong judgment and thrive in complex, fast-paced settings.
- Ensures confidentiality, diplomacy, and demonstrates poise under pressure.
- Strong verbal and written communication skills.
- Superior time management skills and ability to anticipate needs and act proactively.
- Bachelor's degree or equivalent combination of education and experience.
- Minimum of 5 years of executive-level administrative experience, ideally supporting C-suite leaders within luxury, fashion, retail, or similarly high-profile industries.
- Intermediate to expert level competence with MS Office, Google Suite, Workday, and database applications.
- High level of accuracy and attention to detail.
- Ability to manage sensitive information with discretion.
- Demonstrated ability to work independently and collaboratively across all levels of an organization.
This position is in person located in New York, NY with 4 days in office by default (Monday through Thursday), Fridays remote, and with flexibility to manage personal needs as they arise
YOUR LIFE AND CAREER AT SAKS GLOBAL: - Opportunity to work in a dynamic fast paced environment at a company experiencing growth and transformation
- Exposure to rewarding career advancement opportunities across the largest multi-brand luxury retailer from retail to distribution, to digital or corporate
- Comprehensive benefits package for all eligible full-time employees (including medical, vision and dental)
- An amazing employee discount
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. *The above expected salary range may have some variability based upon factors including, but not limited to, a candidate's overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.
Keywords:
executive assistant, luxury retail, calendar management, travel coordination, event planning, administrative support, confidentiality, luxury fashion, scheduling, executive communication
Job Tags
Full time, Monday to Friday, Monday to Thursday,